President's Office - CSCU Administrative Assistant

Danbury, CT

Part Time

President's Office

Experienced

Western Connecticut State University is pleased to announce that applications are being accepted for a part-time position of CSCU Administrative Assistant in the Office of the President.

Western Connecticut State University (WCSU) is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. WCSU is honored to be awarded the federal designation as a Hispanic Servicing Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community.

WCSU’s Office of the University President provides strategic leadership and oversight for the university’s mission, vision, and goals. It supports institutional planning, governance, and external relations while fostering collaboration among academic and administrative divisions. The office represents the university to internal and external stakeholders, advances key initiatives that enhance student success and institutional effectiveness, and ensures the efficient, professional operation of executive functions across the campus. Additional information on the office is available at www.wcsu.edu/president/. Information on the University may be found at www.wcsu.edu.

Position Summary: The CSCU Administrative Assistant is responsible for providing confidential administrative support to the University President as well as the Executive Assistant to the President to contribute to the effective and efficient operation of the Office of the University President.

Position Responsibilities:

Independently perform complex and confidential administrative tasks.
Serve as receptionist for the Office of the President, including greeting visitors, managing phone calls, and ensuring the professional appearance of the office. Submit service requests as needed.
Act as a liaison on behalf of the Office of the President across departments within the university.
Maintain email and contact files, assist with scheduling, and manage the events calendar for the senior leadership team.
Support the coordination of meetings, conferences, special events, and programs by handling logistics such as room reservations, catering, audiovisual setup, materials preparation, RSVPs, and follow-up tasks.
Prepare correspondence, compile data, maintain spreadsheets, and manage tasks such as scanning, printing, and collating materials. Track and report on key data as needed.
Ensure proper records retention in compliance with university policies.
Process travel authorizations and reimbursements, disbursements, honorariums, and reconcile P-cards and Foundation credit cards, ensuring all required receipts and documentation are included.
Assist with purchase requisitions, invoice processing, and budget tracking. Generate monthly budget reports using WebFocus.
Serve as a backup for processing timesheets for full-time employees who report directly to the President, using Core-CT.
Perform special assignments and administrative tasks as directed by the Executive Assistant to the President and undertake other duties within the scope of the role.

Qualifications:

A minimum of three (3) years of experience experience and training in a professionally oriented office setting is required.
Must possess strong information technology skills such as Microsoft Office including Word, Excel, PowerPoint, Outlook, and Teams. Experience using file sharing software such as OneDrive and SharePoint, as well as virtual meeting applications such as WebEx is desired.
Must possess a solid understanding of office administration, including organization of materials and records, scheduling, and operational efficiency.
Must have a proven track record of maintaining strict confidentiality.
Must possess the ability to work with discretion and professionalism in a high-profile office environment.
Must possess excellent oral and written communication skills as well as excellent organizational and attention-to-detail skills.

Work Schedule, Salary & Benefits: This is an in-person, 20 hour-per-week assignment that will not be performed remotely. Work hours will be Monday through Friday, between 8:00 a.m. – 5:00 p.m., with the exact work schedule to be determined at time of hire. The hiring salary range will be $31,415 - $39,268 and is commensurate upon candidates' experience. WCSU offers a comprehensive benefits package. Additional information on benefits can be found at www.wcsu.edu/hr/benefits/. All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. WSCU is committed to providing a safe campus community. Background investigations include reference checks, employment verifications, and a criminal history record check.

Application Process: Interested applicants must submit a cover letter, which includes the names and contact information for three (3) professional references and resume. Questions may be director to [email protected] – please references OOP CSCU AA in subject line. Application materials must be submitted no later than Sunday, November 23, 2025. Late applications will not be accepted.
To apply, submit your materials to:
https://westernconnecticutstateuniversity.applytojob.com/apply/fXafX0xO5V/Presidents-Office-CSCU-Administrative-Assistant

Western is an Affirmative Action Equal Opportunity Educator/Employer

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President's Office - CSCU Administrative Assistant

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